Your Litigation Response Plan should describe the workflow at your company in responding to litigation requests.
I find it funny when I am at corporations that are continually sued, and every time a complaint is served, or a discovery request is received, they act as if it's the first one they've ever seen. Helter skelter occurs as people phone people, faxes are sent, emails are forwarded, meetings are held, and stress levels increase as the discovery deadline approaches.
Why not sit back, look at the problem holistically and create a workflow and systematic approach to handle litigation?
Using a Litigation Response Plan with an organized team and a systemized workflow the e- discovery process can run smoothly with less stress and less risk.
Each person has set responsibilities. A central repository exists to post all emails, files, and paper to be reviewed by corporate counsel or outside counsel before producing to the opposing party. Also, automated email templates should exist in the workflow to remind people the information they need to collect, review, or produce and the deadline to do so. It is imperative to send alerts to notify people two weeks, one week, and three days before the deadline to produce the information, and corporate legal needs status reports to make sure that everybody involved is doing what they need to do on time. Early reporting of problems and delays reduce risk.
Legal Technology Group
Phone: (503) 200-2936